Administrative Assistant – Contract & Reporting Coordination Aalborg, Aarhus, or Hamburg

Do you enjoy a steady, organized role within a supportive team? Are you looking for a position where you know what to expect each day and can dive into tasks with structure and efficiency? If you value a dependable role with room for continuous improvement, this could be the right fit for you.

We’re looking for someone who takes satisfaction in keeping operations running smoothly—from coordinating administrative processes to helping optimize our systems. Here, you’ll find a work environment that prioritizes stability and teamwork over constant change, with support to help you grow and refine your skills.

About Us

We are a friendly and high-trust team within the Legal & Market Management department, based in Aalborg, Aarhus, or Hamburg. Our team values structure, clear responsibilities, and effective collaboration, helping us excel while providing a stable, positive work atmosphere. We welcome candidates who seek a long-term, rewarding role where they feel valued and supported.

Key Responsibilities

• Manage reporting to European and international authorities, focusing on structured, clear documentation.
• Oversee and maintain User Access Management with attention to consistency and accuracy.
• Coordinate contracts through our Contract Management system, ensuring they remain organized and accessible.
• Support operational tasks on SharePoint by updating market information and optimizing internal workflows.
• Occasionally communicate with authorities and partners, always with a focus on clarity and precision.

Job Requirements

• Strong organizational skills with an appreciation for structure and repeatable processes.
• High attention to detail and accuracy.
• Comfortable with writing and speaking in English.
• Familiarity with Excel and Office 365.
• Ability to meet tight deadlines.
• Interest in building a long-term career in a stable, supportive environment.

Desirable Qualifications

• Interest in and experience with administrative and legal work is a plus.

Three Reasons to Consider This Job

• Excellent work-life balance.
• High performing, trusting, and socially active team.
• A chance to contribute to and optimize key corporate processes.

What We Offer

• A well-organized, supportive team that values long-term commitment.
• Flexibility to work from multiple locations, with the stability of set hours.
• Competitive salary and benefits.
• Opportunities to learn and refine your skills within a structured and positive setting.

If this sounds like the position you’ve been looking for, we’d love to hear from you. If you have any questions about the role, please feel free to contact our hiring manager, Karina Norman Simonsen.

We look forward to receiving your application!

Note: you are welcome to submit your application in Danish.